Along with security of course, quality is of uttermost importance to us at Insurgo, we place great emphasis not only on the quality of our services but also ensuring our customers are getting best quality from their tape media, at ALL stages of their life-cycle.

We would like to provide our customers with the best possible advise and best practices for storing, preparing and sending in your tapes for secure disposal, to ensure they are getting the very best from their tapes, even upon disposal. Therefore we have proposed the following guidelines for our tape disposal customers.

Storing Tape Media

Regardless of its stage in the life-cycle, tapes should be stored with care, they should ALWAYS be kept in a dry, clean and organised environment, avoiding sunlight and exposure to magnetic fields. Tapes should preferably be stored in their plastic casing, even post archiving, when their services are no longer required.  Stage dependent, they should be stored between 59-77 °F with a humidity of 40- 60%.

Why storing your tape media correctly is so important... 

Performance
Tapes that are managed and stored accordingly operate more efficiently, they are quicker, more effective and less prone to error.

Longevity
If stored correctly, a later generation LTO tape can last for up to 30 years.
The environment
Extending the lifespan of your tapes through proper storage is great for reducing their environmental impact, but by being in a good condition at the time of disposal, your tapes can be completely erased and re-used like new (through Insurgo’s exclusive tape disposal solution KIT).
Decreased risk
If stored poorly, the physical metallic tape can be severely damaged, making it unsuitable for a thorough data erasure processes, like our revolutionary KIT solution, that can guarantee all traces of data have been removed.
Value
If your tapes are in good condition, it may be possible to get something back for them, as well as decreasing the costs a full destruction service.

When sending your tapes for disposal

DONT

Send tapes in builder’s bags or sacks
Send loose tapes in stillages or large containers
Stack or pile large quantities of tape on top of each other
Expose the tapes to water or leave outside for any period of time (if this does happen, segregate the exposed tapes)

DO

Pack tapes singly in a sturdy box (as per the examples in the images below)
Ideally, sort the tapes by format and manufacturer for ease of sorting and reporting any discrepancies
Dependent on the size of the box, ideally there should be around 20-40 tapes per box
Pack tightly, so the tapes do not move and roll around inside the boxes  
If you absolutely must stack the tapes top of one another, stack them flat (not upright like in the examples below) and stack no higher than 10 tapes per stack
Pack tapes in clean boxes, clear of any debris
Ensure the boxes are sufficiently sealed, to ensure the tapes are kept clean and dry at all times
Send the tapes in manageable sized boxes, that are easy to lift and processed by one person
When palletising the boxes for delivery, they should be stacked no higher than 1.5m

What happens to your tapes prior to the data erasure process?

We’re here to help

If you would like more information on how to store and prepare your tapes for disposal, or would like to discuss methods of best practise for the management and maintenance of your tape media, our tape media experts would love to help.

Get in touch with the team: + 44 (0) 1495 372 000
experts@insurgomedia.com